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NCRR Home > The American Recovery and Reinvestment Act > Payment

Drawing Down Recovery Act Funds From the Payment Management System

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Guidance for Grantees

NCRR has received many inquiries for information on drawing down grant funds from the Payment Management System for American Recovery and Reinvestment Act (ARRA) grant awards. ARRA payment procedures differ from other NIH grant payment requests. Therefore, your institution should follow the procedures outlined below.

In addition to following different payment request procedures, you also will need to complete a separate PSC 272 Federal Cash Transactions Report (FCTR) for ARRA grants under your institution's P account. Information on this change also is addressed in the procedures below.

Finally, if you have additional questions regarding ARRA payment requests through the Payment Management System, you can contact your Payment Management Account Representativeexternal link, opens in new window.

Instructions and Examples

These instructions and examples will help you request American Recovery and Reinvestment Act (ARRA) funds from the Payment Management System (PMS).

It is your responsibility to keep accurate records of the ARRA funds you request from PMS. Keep financial records for ARRA funds completely separate from non-ARRA funds.

  1. NIH will post each ARRA grant to a new PMS account with the suffix "P."

    • The new PMS account will have the same PIN as the G account except with a P suffix.
      • Example: 1234P, 12345P1

  2. When you log onto SMARTLINK to make a grant payment request:

    • Type in the PMS account from which you will request funds.
      • Type the P account number for a request from ARRA funds.
      • Type the G account number for a request from non-ARRA funds.

  3. Once you have accessed the P account, the SMARTLINK system will ask for the dollar amount you are requesting.

  4. Once you request the amount and click continue, SMARTLINK will list all of your ARRA grant awards as subaccounts for this PMS account.

  5. You will need to distribute the total amount requested into each separate ARRA subaccount.

    • Example: You want to request a total of $20,000 from ARRA funds.
      • You have four ARRA awards listed in the P account.
      • Each ARRA award is listed separately as a subaccount.
      • You want to request $5,000 on each ARRA subaccount.
      • You type in $5,000 on each subaccount request line then click the Request Payment button.
      • $5,000 is requested and processed on each of the four ARRA awards, for a total request of $20,000.

272 Federal Cash Transactions Reports

The following is information on ARRA 272 Federal Cash Transactions Reports (FCTR):

  1. Each PMS "P" account will have a separate 272 FCTR created on a quarterly basis.

  2. When you log into the Electronic 272 Reporting link, there will be two 272 reports from which to choose.

    • G account for non-ARRA reporting
    • P account for ARRA reporting

  3. To be in compliance with reporting requirements, you must complete and submit each 272 quarterly.
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